Email & Fax Guidelines

Whenever possible, we recommend that you reach out to voters directly by fax or email.

General Instructions When Emailing or Faxing a Voter:

• Include all appropriate absentee balloting materials (e.g., affirmation/signature form, voted ballot return instructions, etc.).
• Include contact information for your office: email address, phone/fax numbers, and mailing address.
• Some governmental email addresses (i.e., .mil) have security settings that do not allow for the inclusion of an attachment. Therefore, if a link can be created that leads the voter to an attachment, this can assist with getting your message through Department of Defense securities. If you can get a personal email address for military and overseas voters, you should not have this problem.

Additional Email Instructions:

• Ensure that the file name of the attached ballot does not contain any spaces or special characters except hyphen (-) and underscore (_).
• Note: The most commonly available file format for email attachments is Portable Document Format (PDF).

Faxing