Creating Envelopes to Mail Election Materials
Guidelines for Election Mail
The Federal Post Card Application (FPCA), the Federal Write-In Absentee Ballot (FWAB) and other election materials can be sent postage paid via First-Class Mail to absentee voters under the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA). ). For specific guidelines for preparing ballot materials, review Section 703.8.0 of the USPS Domestic Mail Manual or the USPS Election Officials' Mailing Resource Site.
Envelope Design and Printing
Make sure your mailings are properly designed by reviewing USPS guidance on Designing Election Mail. Properly designed mailings can cut postage costs and speed up delivery.
Follow these USPS guidelines when designing and printing your absentee balloting envelopes for UOCAVA voters:
- Use black ink on white paper
- Place Facing Identification Marks at the top right-hand corner of the mail piece
- Place "U.S. Postage Paid 39 USC 3406" in upper right-hand corner. Print "PAR AVION" below
- Print "Official Absentee Balloting Material First-Class Mail" on front of envelope with "No Postage Necessary in the U.S. Mail DMM 703.8.0" below
- Use the Official Election Mail Logo
Ballot Transmission Envelope Sample
Use this envelope style to send balloting materials to voters:
- Ballot Transmission Envelope (Opens in a new window and requires Adobe Reader 7)
Ballot Return Envelope Samples
Use the envelope templates below when designing your ballot return envelopes. Please include your election office's return address on the front of the envelope. Additionally, there are two samples of the back of the envelope. One is for use when a witness is required and the other is used when no witness is required. Use the envelope template your State law requires.
(All files open in a new window and require Adobe Reader 7)