VAO Continuity Folder

Listed below are FVAP's suggested Continuity Folder items:

Current Voting Assistance Guide

The Voting Assistance Guide (VAG) is a compilation of absentee voting regulations, laws, deadlines and procedures.

Absentee Voting Forms (FPCA, FWAB)

The Federal Postcard Application, Federal Write-in Absentee Ballot and coversheet are available for download here. Quick reference tools: FPCA and FWAB Quick Reference Guide.

VAO Designation Letter

You will need to obtain a letter from your Commanding Officer declaring you as the VAO for your unit or installation. Here are samples from the Marine Corps and Air Force.

FVAP Calendars

The Election Dates calendar shows when each Primary Election will be held and what Federal offices are on the ballot. Calendars are produced on even numbered years. 

Absentee Voting Brochure

A quick reference brochure for members of your unit and new VAOs.

Good Ideas and Lessons Learned

Services submit good ideas and lessons learned with their biannual After Action Reports. The Navy has created a Voting Toolkit that is a digital compilation of items that VAOs can use to be successful. You can download the toolkit below:

Voting News Releases

Voting Alerts are focused, timely and relevant emails that keep Voting Assistance Officers and voters informed about election dates, important deadlines throughout the absent voting process, changes to state laws that affect how voters may request and cast their ballots and other crucial absentee voting information. To receive these Voting Alerts, click here.

Information on Your Voter Activities

Display Motivational Voting Posters (with your name and contact information) and election calendars to remind people about voting and upcoming elections. All personnel need to receive yearly instruction and have access to absentee voting activities. These activities can include training sessions, registration drives, distributing absentee voting materials, and providing support to citizens with absentee voting questions.

VAO Training Certificate

VAO training is required during even-numbered years. More information on in person training and online training can be found here. Once you complete the training, a certificate will be awarded.

Service Voting Action Officer Contact Information

Each Military Service and the Department of State has assigned a Service Voting Action Officer who is the voting program manager for that Service or Department.

Directives and Guidance

Keep Service specific voting directives and guidance to help with the execution of your duties. 

Measures of Performance

Keep metrics based on your Service specific guidance. Do not collect PII.